How to Remove Older Transactions in QuickBooks?


QuickBooks offers professional accounting solutions that comply with the industry standards for financial bookkeeping. Basically, it implies that once a transaction has been entered, then you should void the transaction and not delete it. When you void transactions, a record of such transactions is maintained that allows you to review the removed transactions later. It is quite useful to catch a fraud within your company or at the time of an audit. You can delete a transaction, in case you are sure that you don’t want to keep a record. Also, you can condense the data and remove any transactions appearing before a specified date.

How to Remove Older Transactions in QuickBooks?

Steps to Delete or Void transactions

Step #1:

First, click on the Employees, Vendors or Customers menu, then choose the corresponding Center option available in the drop-down menu.

Step #2:

Click on a transaction that you wish to delete or void.

Step #3:

Now find and click on Edit menu then, choose either delete or void transaction option, as per your requirement. In case you have chosen the void option, then click on Save & Close to exit the window or you can click on Save & New to save this transaction and enter a new one. Or if you have chosen the delete option, then simply click on OK to confirm the deletion and the transaction will be removed.

Condense your Data

Step #1:

Firstly, click on Reports menu, then click on Company & Financial >> Open Invoices. Create a list of invoices that are opened. Before you run the condense data utility, you need to close all these opened invoices.

Step #2:

Click on Reports menu, then choose Vendors & Payables , and from there, choose Unpaid Bills. If any bills are appearing in the report, close them first.

Step #3:

Now click on Reports menu again, and then, choose Customer Transaction Detail. Next, choose Uncleared Transactions detail to look for any uncleared transactions, also, reconcile them using the reconcile tool.

Step #4:

Click on File, choose Utilities, then click on Rebuild Data. Now click OK.

Step #5:

Select Local Backup. Then click on Options and choose a location to save the backup files.

Step #6:

Click on Complete Verification, option then click OK and then click Next.

Step #7:

Provide a name for the backup file, then click on Save. Now click OK.

Step #8:

Exit QuickBooks, and then, restart it.

Step #9:

Click on File, then choose Utilities and click on Condense Data.

Step #10:

Now fill in the details requested by the prompts in the window on your computer screen, then choose a date range for the company file.

Step #11:

Choose Chart of Accounts, also, include any other accountant that you wish to take in the condense data procedure.

Step #12:

Now click on Begin Condense to begin the clearing of older transactions.

If you are experiencing any trouble removing old QuickBooks transactions or have any other problem with QuickBooks, then don’ bother and contact professionals for help. You can get QuickBooks customer service for resolution of all your QuickBooks issues in no time.

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